Adam Backler


Xero Makes Paper Receipts A Thing of the Past

A person using Xero software types on a laptop with a receipt.
Say goodbye to paper receipts with Xero

Introduction: The Receipt Management Revolution

Welcome to JacRox, a brand division of Jack Ross Chartered Accountants in Manchester. We are dedicated to offering expert Xero services to a wide variety of clients, from sole traders to large corporations. If you are in need of state-of-the-art cloud accounting software, use the contact form on the right and one of our JacRox team will be in touch to discuss next steps.

In an age where digital transformation is redefining business, paper receipts can seem archaic. Fortunately, Xero, a leading name in accounting software, is pioneering ways to make paper receipts a thing of the past. With innovations like Hubdoc and partnerships like Xero and Paymark, the company aims to streamline business expense management like never before. This article looks at how Xero is pushing the boundaries and why it is time for your business to go paperless.

The age of paper receipts: An outdated norm

Why paper receipts are a problem

Paper receipts are not only cumbersome to manage, they are also an environmental issue. In a rapidly growing digital world, clinging to paper-based systems can stifle a business’s ability to adapt and innovate.

The inefficiencies of paper-based systems

Managing paper receipts is not just about the paper; it is about the time-consuming processes it creates – from data entry to sorting and storage. It is an organisational nightmare that can be avoided with the right technology.

Hubdoc: Xero’s powerhouse for paperless operations

What is Hubdoc?

Hubdoc is an add-on to Xero that acts as a digital safe for your receipts and invoices. It automates the process of retrieving documents and seamlessly integrates them into your Xero account, eliminating manual data entry.

How Hubdoc streamlines operations

With Hubdoc, you only need to take a photo of your paper receipt. The software will automatically capture, categorise and prepare the document for reconciliation within the Xero platform.

Manage your receipts and bills with Hubdoc and Xero

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Xero and Paymark: A Partnership for the Future

The Promise of Xero and Paymark

Paymark is New Zealand’s leading EFTPOS network, and by working with Paymark, Xero aims to dramatically reduce paper receipts and save small businesses time and money. The partnership focuses on automatically capturing expenses directly from Paymark’s EFTPOS network into Xero.

How Does it Work?

Every time a transaction is made via a Paymark EFTPOS, a digital receipt or e-receipt is generated and sent directly to your Xero account. This means no more waiting for receipts, no more paper in your wallet and an instant update to your accounting records.

Expense Management for the Digital Age

Why traditional expense management fails

Relying on paper receipts for expenses can lead to errors, delays in reimbursement and even compliance issues. These pitfalls are easily avoided with Xero’s solutions, such as Hubdoc and its collaboration with Paymark.

Going beyond paper: E-receipts

E-receipts are not just a digital version of paper receipts. They are smarter, more secure and can be integrated into broader analytics and cash flow management strategies. Moreover, e-receipts provide an audit trail that paper receipts simply cannot.

Xero’s Add-Ons: Expanding the Ecosystem

Xero Payroll and Timesheets

In addition to Hubdoc, Xero offers other add-ons, such as Xero Payroll, which further simplifies expense management by integrating timesheets, automating payroll runs, and even handling holiday and tax calculations.

Other add-ons: From analytics to VAT

Xero’s ecosystem includes a range of add-ons that offer everything from analytics to VAT management, making it an all-in-one solution for your accounting needs.

The Future is Paperless: Analytics and Beyond

The analytics advantage

Xero’s online dashboard gives you an overview of your finances and analytics to help you make informed business decisions. Integrating e-receipts into this platform opens up opportunities for more detailed analysis.

Xero and the environment

Going paperless is not just about efficiency; it is also about sustainability. By opting for electronic receipts, businesses can significantly reduce their carbon footprint and contribute to a greener planet.

Make the Switch: How to Go Paperless with Xero

Start with a Xero subscription

If you are ready to make the switch, you can start by subscribing to Xero. This will give you access to its full suite of features, including Hubdoc and other paperless solutions.

Consult a Xero partner

For a smooth transition, it is a good idea to consult a Xero partner or accountant who can guide you through the setup process and help you get the most out of the software.

The Bottom Line: Ditch the Paper and Embrace the Future

In today’s fast-paced business environment, efficiency is critical. Xero offers a range of features designed to automate, streamline and organise your accounting processes, making paper receipts a relic of the past. As we look to the future, there is no doubt that digital solutions like Xero will become the new norm.

So, if you are still clinging to those paper receipts, it is time to ditch them and embrace the digital future with Xero.

Adam Backler
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Yes! Many add-ons for Xero allow you to automate specific processes, such as submitting expense claims or receiving instant client payments. These add-ons make it even easier for businesses to stay organised across multiple platforms.

The mobile app allows users to access their data anytime, anywhere – all they need is an internet connection. They can create invoices on the go, take pictures of receipts to eliminate another piece of paper forever (or archive them electronically), approve invoices remotely in seconds, etc.

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