Xero Accounting Experts JacRox are Xero Gold Partners Experienced Chartered...
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JacRox are Xero Gold Partners
Experienced Chartered Accountants
ACCA & AAT leader at JacRox, Adam specializes in tax advisory, compliance, and propels Xero Accounting excellence.
Latest posts by Adam Backler (see all)
- Cloud Accounting- How Our Services Can Benefit You? - 20/07/2023
- Introducing Xero Accounting Specialist JacRox - 20/07/2023
- Bookkeeping – how up to date are yours? - 20/07/2023
Xero Makes Paper Receipts A Thing of the Past
Introduction: The Receipt Management Revolution
Welcome to JacRox, a brand division of Jack Ross Chartered Accountants in Manchester. We are dedicated to offering expert Xero services to a wide variety of clients, from sole traders to large corporations. If you are in need of state-of-the-art cloud accounting software, use the contact form on the right and one of our JacRox team will be in touch to discuss next steps.
In an age where digital transformation is redefining business, paper receipts can seem archaic. Fortunately, Xero, a leading name in accounting software, is pioneering ways to make paper receipts a thing of the past. With innovations like Hubdoc and partnerships like Xero and Paymark, the company aims to streamline business expense management like never before. This article looks at how Xero is pushing the boundaries and why it is time for your business to go paperless.
The age of paper receipts: An outdated norm
Why paper receipts are a problem
Paper receipts are not only cumbersome to manage, they are also an environmental issue. In a rapidly growing digital world, clinging to paper-based systems can stifle a business’s ability to adapt and innovate.
The inefficiencies of paper-based systems
Managing paper receipts is not just about the paper; it is about the time-consuming processes it creates – from data entry to sorting and storage. It is an organisational nightmare that can be avoided with the right technology.
Hubdoc: Xero’s powerhouse for paperless operations
What is Hubdoc?
Hubdoc is an add-on to Xero that acts as a digital safe for your receipts and invoices. It automates the process of retrieving documents and seamlessly integrates them into your Xero account, eliminating manual data entry.
How Hubdoc streamlines operations
With Hubdoc, you only need to take a photo of your paper receipt. The software will automatically capture, categorise and prepare the document for reconciliation within the Xero platform.
The Jack Ross Team has been an absolute delight. Professional, nice and fast during the Audit procedure. Thank you Jack Ross Team.
Very good service from the Jack Ross Team. They gave us good advice and completed a very efficient audit. They have a friendly and competent team. I would surely recommend them.
Brilliant service from the Jack Ross team in setting up several companies in very quick time, along with providing associated accountancy advice. Can recommend wholeheartedly as a leading accountancy practice with a can-do attitude.
First class service for many years from a first class team. Highly recommended. Prompt, commercially aware, personable.
Been using Jack Ross for a number of years. Good clear advice and nice people to do business with.
Jack Ross is based in Manchester and provides tax planning and Xero accounts. They are a long-standing and well-regarded firm with an excellent reputation. They provide their clients with exceptional service and a wealth of advice. I have no hesitation in using their professional services.
Jack Ross has been my accountants since I set up my business in 2016. From the outset I was helped with advice, support and encouragement. I cannot commend them highly enough. Always on hand to answer any question and responsive to any changes in the economy which might concern their clients. I don’t have to worry about the financial side of my business as all of that is taken care of and dealt with by Umar and the brilliant team. If you are looking for a top class accountancy firm which maintains the personal touch they are for you!
I would recommend this account, knowledgable and helpful
I can confidently recommend Jack Ross Accountants. They are continually improving their service, greatly benefiting our company as well as me personally. The team at Jack Ross have helped suggest and set up innovative accounting software, adding training and support. This alone has been a massive step towards having more control and understanding of our company finances.
We have enjoyed a solid and constructive relationship with JackRoss and Can highly recommend them for accountancy services.
We have been working with Jack Ross for over two years and the service has been fantastic. They have a great and knowledgable team who have taken good care of us and our accounts.
Meeting to review annual accounts and discuss future plans. Very productive as they definitely talk my language - on reflection probably the best such meeting in recent years. Many thanks Umar and Jamie
Jack Ross has serviced my Personal Tax requirements for the last 5 years. During some complicated challenges their advice was excellent and the customer service second to none and left me with no doubt all was in hand.
Following a recommendation, I have used Jack Ross for all my accounting needs (including payroll) since the inception of my business over 12 years ago. The relationship has been completely hassle free and I greatly value their service, which goes well beyond preparation of accounts. Their tax planning advice has been really helpful and I have always felt that they have ‘got my back’. Can’t recommend them enough.
We have finally found the Accountancy firm that we have been looking for! We switched over to Jack Ross towards the end of last year and from the very first contact to the recent submission of our end of year accounts the service provided has been fantastic and has easily exceeded our expectations. Thank you!
Excellent service; very helpful people and work done much quicker than I expected.
I have used Jack Ross as my accountants for a number of years. Their service is professional and accurate. They deal with queries promptly and I can always get hold of the person I need to speak to. Their digital product has made a big difference to the efficiency of my business. I would not hesitate to recommend them.
Jack Ross have been my family and business accountants and financial advisors for over 50 years. The delivery of services is second to none and i would recommend them to anyone. We have also built up great friendships over the years, above and beyond that of a normal business relationship which i value greatly.
We have been looked after by jack Ross for a number of years. They have given us fantastic tax advise and helped our company grow from strength to strength. A & f
Excellent advice and an understandable explanation of a very complex area of tax and corporate law which other (so called) advisors managed to totally confuse me. Thank you.
I have had a relationship with Jack Ross for several years and continue to be impressed by the proactive support and diligent advice received across the breadth of the firm. Excellent at signposting.
Jack Ross have acted for our law company for over 5 years and have been professional, prompt, and knowledgable in all aspects of our dealing with them.
Xero and Paymark: A Partnership for the Future
The Promise of Xero and Paymark
Paymark is New Zealand’s leading EFTPOS network, and by working with Paymark, Xero aims to dramatically reduce paper receipts and save small businesses time and money. The partnership focuses on automatically capturing expenses directly from Paymark’s EFTPOS network into Xero.
How Does it Work?
Every time a transaction is made via a Paymark EFTPOS, a digital receipt or e-receipt is generated and sent directly to your Xero account. This means no more waiting for receipts, no more paper in your wallet and an instant update to your accounting records.
Expense Management for the Digital Age
Why traditional expense management fails
Relying on paper receipts for expenses can lead to errors, delays in reimbursement and even compliance issues. These pitfalls are easily avoided with Xero’s solutions, such as Hubdoc and its collaboration with Paymark.
Going beyond paper: E-receipts
E-receipts are not just a digital version of paper receipts. They are smarter, more secure and can be integrated into broader analytics and cash flow management strategies. Moreover, e-receipts provide an audit trail that paper receipts simply cannot.
Xero’s Add-Ons: Expanding the Ecosystem
Xero Payroll and Timesheets
In addition to Hubdoc, Xero offers other add-ons, such as Xero Payroll, which further simplifies expense management by integrating timesheets, automating payroll runs, and even handling holiday and tax calculations.
Other add-ons: From analytics to VAT
Xero’s ecosystem includes a range of add-ons that offer everything from analytics to VAT management, making it an all-in-one solution for your accounting needs.
The Future is Paperless: Analytics and Beyond
The analytics advantage
Xero’s online dashboard gives you an overview of your finances and analytics to help you make informed business decisions. Integrating e-receipts into this platform opens up opportunities for more detailed analysis.
Xero and the environment
Going paperless is not just about efficiency; it is also about sustainability. By opting for electronic receipts, businesses can significantly reduce their carbon footprint and contribute to a greener planet.
Make the Switch: How to Go Paperless with Xero
Start with a Xero subscription
If you are ready to make the switch, you can start by subscribing to Xero. This will give you access to its full suite of features, including Hubdoc and other paperless solutions.
Consult a Xero partner
For a smooth transition, it is a good idea to consult a Xero partner or accountant who can guide you through the setup process and help you get the most out of the software.
The Bottom Line: Ditch the Paper and Embrace the Future
In today’s fast-paced business environment, efficiency is critical. Xero offers a range of features designed to automate, streamline and organise your accounting processes, making paper receipts a relic of the past. As we look to the future, there is no doubt that digital solutions like Xero will become the new norm.
So, if you are still clinging to those paper receipts, it is time to ditch them and embrace the digital future with Xero.
ACCA & AAT leader at JacRox, Adam specializes in tax advisory, compliance, and propels Xero Accounting excellence.
Latest posts by Adam Backler (see all)
- Cloud Accounting- How Our Services Can Benefit You? - 20/07/2023
- Introducing Xero Accounting Specialist JacRox - 20/07/2023
- Bookkeeping – how up to date are yours? - 20/07/2023
Your information is always safe with us! We use 256-bit encryption technology and have an extensive team of security specialists protecting your data 24/7. Our support team is always available if you need help with your account security.
Yes! Many add-ons for Xero allow you to automate specific processes, such as submitting expense claims or receiving instant client payments. These add-ons make it even easier for businesses to stay organised across multiple platforms.
The mobile app allows users to access their data anytime, anywhere – all they need is an internet connection. They can create invoices on the go, take pictures of receipts to eliminate another piece of paper forever (or archive them electronically), approve invoices remotely in seconds, etc.
We were instantly impressed with their approach to accountancy
Mark Moppet | Managing Director
JacRox is transformational, saving us hours a week in mundane tasks, making life easier.
Duncan Ogilvie | Managing Director
On every occasion we’ve sent an enquiry they’ve been straight back to us with an answer
Paul Mulderrig | Managing Director
Providing an
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