JacRox are Xero Gold Partners

Experienced Chartered Accountants

Xero Payroll Management

A person using Xero Payroll Management handing over a check to another person.
A person using Xero Payroll Management handing over a check to another person.

Payroll management can be complex and time-consuming, especially for small businesses with limited resources. Xero’s payroll software is designed to simplify this essential business operation, allowing you to focus on what matters most—growing your business. In this guide, we at JacRox will introduce you to the world of Xero payroll management, highlighting its features and benefits and how it can seamlessly integrate with your existing accounting practices. Whether you want to save time, ensure compliance, or empower your employees, Xero’s payroll solution covers you.


  • Why choose Xero for your payroll management?
  • How Do I Start Using Xero for Payroll Management?
  • Understanding Payslips, Pensions, and Deduction Management with Xero
  • Benefits of a Modern Payroll Process with Xero
  • Common Questions and Troubleshooting for Xero Payroll
  • What’s Next for Your Payroll Management Plan with Xero?

Why choose Xero for your payroll management?

Xero: Simplifying Payroll Processing for Small Businesses

Xero’s payroll software is designed to simplify payroll processes for small business owners. It automates data entry, calculates payslips, and ensures compliance with HMRC requirements. With Xero, you can manage payroll administration efficiently and save time, allowing you to focus on other vital aspects of your business.

Timesaving Benefits of Automating Payroll with Xero

Automation is at the heart of Xero’s payroll solution. It integrates seamlessly with Xero’s accounting software, reducing manual tasks and errors. By automating payroll processes, Xero helps you pay your employees on time, manage leave, and maintain accurate employee information within the system. It’s little wonder that online payroll software like Xero is growing in popularity among small businesses.

The Jack Ross Team has been an absolute delight. Professional, nice and fast during the Audit procedure. Thank you Jack Ross Team.

Very good service from the Jack Ross Team. They gave us good advice and completed a very efficient audit. They have a friendly and competent team. I would surely recommend them.

Brilliant service from the Jack Ross team in setting up several companies in very quick time, along with providing associated accountancy advice. Can recommend wholeheartedly as a leading accountancy practice with a can-do attitude.

Dan Gazzard 25/02/2022

First class service for many years from a first class team. Highly recommended. Prompt, commercially aware, personable.

Been using Jack Ross for a number of years. Good clear advice and nice people to do business with.

Jack Ross is based in Manchester and provides tax planning and Xero accounts. They are a long-standing and well-regarded firm with an excellent reputation. They provide their clients with exceptional service and a wealth of advice. I have no hesitation in using their professional services.

aj shelton 22/12/2021

Jack Ross has been my accountants since I set up my business in 2016. From the outset I was helped with advice, support and encouragement. I cannot commend them highly enough. Always on hand to answer any question and responsive to any changes in the economy which might concern their clients. I don’t have to worry about the financial side of my business as all of that is taken care of and dealt with by Umar and the brilliant team. If you are looking for a top class accountancy firm which maintains the personal touch they are for you!

I would recommend this account, knowledgable and helpful

syra bano 16/11/2019

I can confidently recommend Jack Ross Accountants. They are continually improving their service, greatly benefiting our company as well as me personally. The team at Jack Ross have helped suggest and set up innovative accounting software, adding training and support. This alone has been a massive step towards having more control and understanding of our company finances.

J 13/08/2018

We have enjoyed a solid and constructive relationship with JackRoss and Can highly recommend them for accountancy services.

We have been working with Jack Ross for over two years and the service has been fantastic. They have a great and knowledgable team who have taken good care of us and our accounts.

Meeting to review annual accounts and discuss future plans. Very productive as they definitely talk my language - on reflection probably the best such meeting in recent years. Many thanks Umar and Jamie

Jack Ross has serviced my Personal Tax requirements for the last 5 years. During some complicated challenges their advice was excellent and the customer service second to none and left me with no doubt all was in hand.

Following a recommendation, I have used Jack Ross for all my accounting needs (including payroll) since the inception of my business over 12 years ago. The relationship has been completely hassle free and I greatly value their service, which goes well beyond preparation of accounts. Their tax planning advice has been really helpful and I have always felt that they have ‘got my back’. Can’t recommend them enough.

We have finally found the Accountancy firm that we have been looking for! We switched over to Jack Ross towards the end of last year and from the very first contact to the recent submission of our end of year accounts the service provided has been fantastic and has easily exceeded our expectations. Thank you!

oliver kirk 22/03/2018

Excellent service; very helpful people and work done much quicker than I expected.

Paul Clark 29/09/2017

I have used Jack Ross as my accountants for a number of years. Their service is professional and accurate. They deal with queries promptly and I can always get hold of the person I need to speak to. Their digital product has made a big difference to the efficiency of my business. I would not hesitate to recommend them.

Benjamin 22/02/2017

Jack Ross have been my family and business accountants and financial advisors for over 50 years. The delivery of services is second to none and i would recommend them to anyone. We have also built up great friendships over the years, above and beyond that of a normal business relationship which i value greatly.

Rob Cowan 22/02/2017

We have been looked after by jack Ross for a number of years. They have given us fantastic tax advise and helped our company grow from strength to strength. A & f

Fee Munshi 16/02/2017

Excellent advice and an understandable explanation of a very complex area of tax and corporate law which other (so called) advisors managed to totally confuse me. Thank you.

I have had a relationship with Jack Ross for several years and continue to be impressed by the proactive support and diligent advice received across the breadth of the firm. Excellent at signposting.

Holly Jones 14/02/2017

Jack Ross have acted for our law company for over 5 years and have been professional, prompt, and knowledgable in all aspects of our dealing with them.

How Do I Start Using Xero for Payroll Management?

Setting up your payroll with Xero

Starting with Xero for payroll management is a straightforward process. You can add Xero Payroll to your existing Xero subscription and begin setting up payroll employees, timesheets, and pay runs. From managing payroll data to handling deductions, Xero offers a cloud-based solution that fits your organisation’s needs.

Running Your First Payroll with Xero

Running payroll with Xero is a breeze. You can pay employees electronically, transfer payroll data from another provider, and ensure that all payable amounts are calculated accurately. With Xero, payroll management can be smooth and efficient, even for those new to the process.

Understanding Payslips, Pensions, and Deduction Management with Xero

Pension and Deduction Management with Xero

Xero’s payroll software enables you to manage pensions and deductions directly within the system. From fast pension re-enrolment to handling various deductions, Xero ensures that everything is HMRC-recognised and compliant. It even allows for direct integration with pension providers like Nest, simplifying the process further.

Understanding Payslips and Pay Runs in Xero

With Xero, generating payslips and managing pay runs is an effortless task. You can customise payslips, automate pay runs, and provide employee self-service access for transparency. Xero’s payroll software ensures that every aspect of your payroll management is handled precisely and efficiently.

Benefits of a Modern Payroll Process with Xero

The Convenience of Online Payroll with Xero

Xero’s online payroll solution brings convenience to payroll management. It offers features like leave management, employee management, and real-time updates, all accessible from the Xero app store. The cloud-based platform allows you to access payroll from anywhere, providing flexibility to both employers and employees.

Empower your employees with Xero’s self-service

Xero empowers employees with self-service options, allowing them to view payslips, request leave, and update personal details. This feature saves admin time and fosters a sense of responsibility and transparency within the organisation.

Common Questions and Troubleshooting for Xero Payroll

Common Questions and Your Guide to Fixing Common Issues on Xero Payroll

Whether you have questions about adding payroll, using Xero’s Me app, or troubleshooting common issues, Xero Central provides extensive resources, including webinars, industry news, and guides. It’s a valuable tool to ensure you get the most out of Xero’s payroll software.

Tips and Guides for Using Xero Payroll

Xero offers various tips and guides through its payroll learning centre. From understanding how to start using Xero for payroll to detailed guides on deduction and pension management, the learning centre is a one-stop resource to enhance your payroll experience.

What’s Next for Your Payroll Management Plan with Xero?

Exploring the Xero App Store for Payroll Management

Xero’s app store offers additional tools and integrations to streamline payroll processes further. You can explore Planday from Xero, white papers, and other modern payroll solutions that can simplify your payroll even more.

Fast pension re-enrolment and more with Xero

Xero continues to innovate, offering features like fast pension re-enrolment and continuous updates to meet your organisation’s growing needs. Stay connected with Xero to enjoy a continually evolving payroll management experience.


  • Xero’s payroll software is designed to simplify payroll management, making it ideal for small businesses.
  • Automating payroll with Xero saves time and ensures accuracy and compliance.
  • Pension, deduction management, and payslip generation are handled effortlessly within Xero.
  • Modern payroll processes with Xero offer convenience, self-service options, and integration with existing accounting practices.
  • Resources like Xero Central and the Payroll Learning Centre provide guidance and support.
  • Exploring additional tools and staying updated with Xero ensures a smooth and evolving payroll experience.

At JacRox, we understand the importance of efficient payroll management for your business. With our expertise in Xero, we can help you streamline your payroll processes, ensuring accuracy, compliance, and a modern approach that empowers your employees. Let us assist you in transforming your payroll management with Xero and experience the convenience and innovation that only Xero can offer. For VAT return service or any other accounting needs, contact us today, and let’s take your business to new heights.

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Xero Payroll Management directly integrates with HMRC, ensuring all your payroll management requirements are met. This software can simplify the process by automating tasks like RTI submissions and paying staff while handling statutory leave, pensions, and PAYE/NIC calculations.

Online payroll software is gaining popularity as people recognise that payroll management can be complicated. By using Xero Payroll, tedious tasks can be automated, saving time and reducing the chances of human error. Xero also offers seamless integration with other features like invoicing, making running a business much smoother.

Fast pension re-enrolment refers to a feature Xero payroll offers that makes managing your employee’s pensions simple. The software can automate re-enrolling employees into the pension scheme every three years, as mandated by The People’s Pension. This eliminates much administrative work and saves time for the payroll team.

To add Xero Payroll to your current subscription, go to the ‘Organisation settings’ under the ‘Settings’ menu. Then choose ‘Subscription and billing’ and hit ‘Add Payroll’. When you add Xero Payroll, you’ll also get access to the Xero Me app for employee self-service.

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JacRox is transformational, saving us hours a week in mundane tasks, making life easier.

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On every occasion we’ve sent an enquiry they’ve been straight back to us with an answer

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Speak to a Xero Expert Today!

Take advantage of harnessing the full potential of Xero for your business. Whether you're a start-up, a thriving SME, or a larger enterprise, our Xero-certified accountants are ready to guide you through every step. Please fill out the form below, and let's begin your financial transformation.

Request a Call Back Now to get access to Xero experts 

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Jack Ross Chartered Accountants, Barnfield House, The Approach, Manchester, M3 7BX

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