Umar Memon


Payroll Issues for Employers Solved with Xero: A Comprehensive Guide

A calculator displaying the word payroll
Payroll Made Easy By Xero

Introduction: The Payroll Challenge

Welcome to JacRox, a brand division of Jack Ross Chartered Accountants in Manchester. We are dedicated to offering expert Xero services to a wide variety of clients, from sole traders to large corporations. If you are in need of state-of-the-art cloud accounting software, use the contact form on the right and one of our JacRox team will be in touch to discuss next steps.

Managing payroll can be complex for business owners, especially regarding compliance, earnings calculations, and pay runs. Thanks to Xero and its robust payroll functionalities, many of these challenges can be effortlessly managed. This guide aims to provide insights into how to use Xero to resolve common payroll issues.

How does Xero Payroll work? – UK

Troubleshooting Payroll: How Xero Can Help

Payroll Compliance Made Easy

Xero offers an excellent payroll compliance feature. With this, you can rest easy knowing that your pay runs align with current regulations.

Timesheet Management

Manually tracking employee hours can lead to errors. Xero’s timesheet feature makes it easier to record and pay for the hours worked accurately.

The Importance of the Ordinary Earnings Rate

In Xero, the ordinary earnings rate ensures employees are paid according to their roles and hours worked. This is crucial for maintaining payroll compliance.

Pay Runs: Streamlined and Error-Free

Creating a New Pay Run

Are you adding a new employee? Xero makes it simple to include them in the upcoming pay run for the period.

Posted Pay Run Issues

If you encounter an error message after a pay run, you can revert, amend the mistakes, and post the pay run again.

Unscheduled Pay Runs

With Xero, unscheduled pay runs, such as bonus payments, can be processed quickly.

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Very good service from the Jack Ross Team. They gave us good advice and completed a very efficient audit. They have a friendly and competent team. I would surely recommend them.

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Dan Gazzard 25/02/2022

First class service for many years from a first class team. Highly recommended. Prompt, commercially aware, personable.

Been using Jack Ross for a number of years. Good clear advice and nice people to do business with.

Jack Ross is based in Manchester and provides tax planning and Xero accounts. They are a long-standing and well-regarded firm with an excellent reputation. They provide their clients with exceptional service and a wealth of advice. I have no hesitation in using their professional services.

aj shelton 22/12/2021

Jack Ross has been my accountants since I set up my business in 2016. From the outset I was helped with advice, support and encouragement. I cannot commend them highly enough. Always on hand to answer any question and responsive to any changes in the economy which might concern their clients. I don’t have to worry about the financial side of my business as all of that is taken care of and dealt with by Umar and the brilliant team. If you are looking for a top class accountancy firm which maintains the personal touch they are for you!

I would recommend this account, knowledgable and helpful

syra bano 16/11/2019

I can confidently recommend Jack Ross Accountants. They are continually improving their service, greatly benefiting our company as well as me personally. The team at Jack Ross have helped suggest and set up innovative accounting software, adding training and support. This alone has been a massive step towards having more control and understanding of our company finances.

J 13/08/2018

We have enjoyed a solid and constructive relationship with JackRoss and Can highly recommend them for accountancy services.

We have been working with Jack Ross for over two years and the service has been fantastic. They have a great and knowledgable team who have taken good care of us and our accounts.

Meeting to review annual accounts and discuss future plans. Very productive as they definitely talk my language - on reflection probably the best such meeting in recent years. Many thanks Umar and Jamie

Jack Ross has serviced my Personal Tax requirements for the last 5 years. During some complicated challenges their advice was excellent and the customer service second to none and left me with no doubt all was in hand.

Following a recommendation, I have used Jack Ross for all my accounting needs (including payroll) since the inception of my business over 12 years ago. The relationship has been completely hassle free and I greatly value their service, which goes well beyond preparation of accounts. Their tax planning advice has been really helpful and I have always felt that they have ‘got my back’. Can’t recommend them enough.

We have finally found the Accountancy firm that we have been looking for! We switched over to Jack Ross towards the end of last year and from the very first contact to the recent submission of our end of year accounts the service provided has been fantastic and has easily exceeded our expectations. Thank you!

oliver kirk 22/03/2018

Excellent service; very helpful people and work done much quicker than I expected.

Paul Clark 29/09/2017

I have used Jack Ross as my accountants for a number of years. Their service is professional and accurate. They deal with queries promptly and I can always get hold of the person I need to speak to. Their digital product has made a big difference to the efficiency of my business. I would not hesitate to recommend them.

Benjamin 22/02/2017

Jack Ross have been my family and business accountants and financial advisors for over 50 years. The delivery of services is second to none and i would recommend them to anyone. We have also built up great friendships over the years, above and beyond that of a normal business relationship which i value greatly.

Rob Cowan 22/02/2017

We have been looked after by jack Ross for a number of years. They have given us fantastic tax advise and helped our company grow from strength to strength. A & f

Fee Munshi 16/02/2017

Excellent advice and an understandable explanation of a very complex area of tax and corporate law which other (so called) advisors managed to totally confuse me. Thank you.

I have had a relationship with Jack Ross for several years and continue to be impressed by the proactive support and diligent advice received across the breadth of the firm. Excellent at signposting.

Holly Jones 14/02/2017

Jack Ross have acted for our law company for over 5 years and have been professional, prompt, and knowledgable in all aspects of our dealing with them.

Advanced Payroll Features: Beyond Basic Pay Runs

Leave Balances and Types

Xero offers a detailed view of leave balances, including extended service leave and maternity leave. You can also customise different leave types according to your business needs.

PAYE and Net Pay Calculations

Xero can handle PAYE calculations, ensuring statutory compliance. It also gives you a clear understanding of net pay after all deductions, making your weekly pay runs more transparent.

Allowance Pay Items and Earnings Category

You can easily add allowance pay items to your payroll settings with Xero. You can also set different earnings categories to make your payroll more structured.

Permissions and Payroll Admin

Xero allows you to set different permission levels for people handling your payroll. Whether it is your accountant or a designated payroll admin, you can define what they can or cannot do within your Xero organisation.

Reset and Delete Options

Have you made an error? You will need to delete the incorrect pay run or reset the payslip. Xero allows you to do this with a few simple steps, helping you fix the issue with updated details.

Why Small Businesses Choose Xero for Payroll Solutions

Simplified Payroll for Small Businesses

If you are a small business owner, you will appreciate the ease with which Xero simplifies your payroll process. Its user-friendly interface and customisable settings make it a top choice for small businesses in 2023 and beyond.

Xero’s Compatibility and Integration

Xero’s payroll system seamlessly integrates with other software solutions, making it a versatile addition to any small business toolkit. Whether using WorkflowMax for project management or another accounting software, Xero can effortlessly fit into your existing setup.

Cost-Effective Payroll Solutions

Budget is often a concern for small businesses. Xero offers cost-effective payroll solutions without compromising on features. It is a win-win situation for business owners looking for quality and affordability.

Xero Support: Always Here to Help

Small businesses often do not have a dedicated payroll admin. That is why Xero’s exceptional customer support is invaluable. You can contact Xero support through Xero Central or by logging a support request, ensuring that you have the help you need when you need it.

Future-Proof Your Business with Xero

As your business grows, Xero grows with you. Its scalability ensures that your payroll needs will always be met whether you have five employees or 50. Plus, Xero keeps you ahead of the game with continuous updates and new features.

Summary: Solve Your Payroll Issues with Xero

From compliance and pay runs to advanced features like leave management and permissions, Xero offers a comprehensive solution for all your payroll needs. If you are in a payroll dilemma, Xero is equipped with features and support to help you navigate it.

Umar Memon
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Xero Central is a payroll solution for employers that provides them a secure and flexible way to pay their employees. It includes features such as easy employee registration, salary calculation, payslip previewing, and filing of payments.

Yes. You can change any draft pay run before submission by clicking on your Payroll dashboard’s ‘Edit’ tab.

Tax contributions vary depending on the salary amounts of each employee but typically include deductions like PAYE (Pay As You Earn), health insurance premiums, social insurance (NI), pension deductions or any other relevant benefits.

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Speak to a Xero Expert Today!

Take advantage of harnessing the full potential of Xero for your business. Whether you're a start-up, a thriving SME, or a larger enterprise, our Xero-certified accountants are ready to guide you through every step. Please fill out the form below, and let's begin your financial transformation.

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